Employee Assistance Fund

1. Log into Workday
2. From the search feature, enter ‘Vol Ded’ and click on the Voluntary Deductions report.
3. Click Add
4. In the Deduction field, use the prompt to select UVA Employee Assistance Fund
5. Determine your frequency and start and end date, or elect to make a one-time donation.
6. Enter the dollar amount you wish to donate and click OK.

For step-by-step instructions, please see this job aid. 

1. Visit the donation website
2. Fill out the pledge form
3. Click on "Go to Checkout"

• Eligible employees working 20 hours or more per week within the UVA Academic Division and College at Wise are eligible for the Fund.  
• The employee must have a minimum of one continuous year of service at UVA.
• Employees must not have any disciplinary actions that resulted from violating UVA Standards of Conduct policy within the past twelve (12) months.
• Temporary, Wage, and Students are not eligible for the Fund.  
• Contractors and Sub-Contractors are not eligible for the Fund.  
• Because the Fund is supported by donations, there is no guarantee that there will be available funds at any one time. Award amount will be at the discretion of the Review Committee.

Situations resulting in financial hardship due to an unexpected, and non-recurring need may be eligible for funding from the Employee Assistance Fund. Need documentation must be provided with the application.

Examples of eligible expenses include primary needs such as housing, utility bills, clothing, and food.

Some ineligible expenses include: 

• Bankruptcy Debt 
• Clothing* 
• Club Memberships 
• Court Ordered Payment or Child Custody Cases 
• Credit Card Debt 
• Entertainment and Recreational 
• Food* 
• Household Appliances and Furniture Payment 
• Household Expenses such as cable/satellite television, internet, laundry, security services… 
• Legal fees/fines 
• Life Insurance Payments 
• Pet Expenses 
• Private School or Higher Education Loans/Tuition/Fees  
• Security 
• Student Room and Board 
• Wage Garnishments and Levied

*Food/clothing may be considered depending on the nature of the event (i.e. natural disaster). 

**Medical expenses may be considered when non-payment of expenditures prohibits the receipt of further treatment, OR when paid medical expenses have affected basic living necessities. 

To submit a grant application for the UVA Employee Assistance Fund, you can:

1. Log into Workday
2. Enter ‘Create Request’ in the search feature
3. Select the Request Type ‘Employee Assistance Fund’ 
4. Complete all fields
5. Attach documents that confirm proof of need
6. Click Submit

For details, tips, and step-by-step instructions, please see this job aid.

The Community Resources Specialist will work with you to ensure there are no other potential sources of support available to you. 

All applications are confidential and will only be shared with individuals directly involved in award administration, processing, and tax reporting.

Applications will be reviewed by the Employee Assistance Fund Review Committee. Award decisions are final and will be communicated directly to the applicant.

Payments to recipients result in taxable compensation. This means that the amount you receive will be lower than what you request. Because the amount you receive will come through your paycheck, the same taxes that are taken from your hourly income or salary (Social Security, FICA, etc.) will be taken from your Assistance Fund payment. Depending on your tax situation, you may receive a refund of these deductions when you file your taxes at the end of the year.

100% of you donation goes directly to employees in need. There are no overhead costs paid for by the EAF.

The Employee Assistance Fund is self-funded entirely through donations from UVA employees and other generous donors. 

Please see this job aid for step by step instructions. If you need additional help, reach out to the HR Solution Center: askhr@virginia.edu.

The Community Resource Service is available to help members of the UVA community connect with local organizations who can assist with basic needs such as housing, clothing, utilities, and food, as well as assistance with personal budgeting and finance strategies. This UVA service is led by FEAP.

While Student Workers cannot apply to the Employee Assistance Fund, emergency funding continues to be available for students in need, including students who work for the University through the CARES Act Student Emergency Funding. Please see details on the CARES Act Student Emergency Funding page. 

We have taken specific steps to ensure your application remains entirely anonymous throughout this process. Your manager will NOT be able to see your application. The only person who will be able to see your application and your name is the UVA Community Resource Specialist, who will reach out to you to assist you through the process.

Hardships should be unexpected and non-recurring. Examples may include an unexpected medical situation, a house fire, the loss or severe illness of a direct family member, etc. If you have questions about eligibility, please reach out to the UVA Community Resource Service. 

Please see this job aid for step-by-step instructions. If you need additional assistance or have questions, reach out to FEAP.

Examples of eligible expenses include primary needs such as housing, utility bills, clothing, and food. If you have questions about eligibility, please reach out to FEAP.

Employees can receive up to $1500 each rolling year for eligible reasons. If situations warrant funding, you can apply multiple times until you reach the $1500 limit. 

If you are denied, you are not able to reapply unless your situation changes. However, if your situation changes, you may be able to apply as a result of the different cause.

Please reach out to FEAP with specific questions.

Your payment will be provided through your paycheck in the next paycheck cycle after approval.